Job Description

Job Description

Job Description

At Toyota Research Institute (TRI), we’re on a mission to improve the quality of human life. We’re developing new tools and capabilities to amplify the human experience. To lead this transformative shift in mobility, we’ve built a world-class team in Automated Driving, Energy & Materials, Human-Centered AI, Human Interactive Driving, Large Behavior Models, and Robotics.

We are seeking an Executive Business Partner to support the SVP, Robotics. This role blends the organizational excellence of an executive assistant with the strategic and cultural impact of an executive business partner. You will be a trusted partner who keeps teams productive, aligned, and engaged while ensuring the division communicates effectively—both internally within Toyota Research Institute (TRI) and externally to Toyota Motor Corporation (TMC), subsidiaries, partners, and the broader industry.

This position is ideal for someone who thrives in a fast-paced, dynamic environment, loves keeping people and teams organized, and proactively fosters teamwork and engagement.

• Serve as a trusted thought partner and gatekeeper, consistently demonstrating deep understanding of executive and organizational priorities in a changing environment.
• Manage critical matters with a high level of confidentiality, discretion, and good judgment.
• Anticipate executive needs and act as an extension of executive across their team and the wider organization.
• Filter requests and prioritize challenging demands, ensuring the SVP’s time is focused on the highest value initiatives.
• Operate independently in a fast-paced environment, identifying potential obstacles and finding and implementing solutions.
• Build and maintain positive relationships across the organization and externally, with particular focus on collaboration with other EAs, HRBPs, and the Chief of Staff.
• Understand organizational policies, cultural differences, and procedures vital to ensure appropriate decision-making protocols are followed; advise and mentor others on protocols.
• Proactively seek alignment between leadership priorities and team execution, ensuring transparency on goals and outcomes among the teams.
• Support development and monitoring of organizational strategy, quarterly/annual planning, and cross-functional initiatives.
• Proactively identify gaps, risks, and opportunities for improved organizational performance and recommend solutions.
• Manage calendars across multiple time zones, resolving scheduling issues in a proactive, forward-thinking manner.
• Plan, coordinate, and run complex division-wide events and coordinate VIP visits.
• Arrange highly detailed domestic and international travel.
• Process expense reports and create purchase requisitions as required.
• Work with the TRI Communications Team to help produce and coordinate press, media, speaking engagements, and logistics as required.
• Draft and prepare documents and correspondence for internal meetings and communications, board meetings, and external engagements as required.
• Perform additional duties as assigned and complete ad hoc projects as required.
• Some travel may be required.

• Bachelor's degree or equivalent experience.
• 10+ years of related experience required in working in an executive assistant role supporting Executive Team/C-Level executives.
• Proficient in Google Suite (Calendar, Drive, Docs, Sheets, Meet, Chat, Forms) and Microsoft Office (Outlook, Word, Excel, PowerPoint), as well as the ability to seamlessly maneuver between various cloud-based video conferencing, messaging, and other applications (Zoom, MS Teams, Slack, Workday) as required.
• Experience planning, managing, and driving large-scale events.
• Ability to communicate effectively and professionally.
• Ability to influence others, handle conflict appropriately, and know when to delegate issues upward.
• Ability to occasionally work flexible hours as instructed by the needs of the business/time zones.

• High-tech industry experience is a plus.

The pay range for this position at commencement of employment is expected to be between $180,000 and $270,000/year for California-based roles; however, base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. Note that TRI offers a generous benefits package (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave) and an annual cash bonus structure. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.

Please reference this Candidate Privacy Notice to inform you of the categories of personal information that we collect from individuals who inquire about and/or apply to work for Toyota Research Institute, Inc. or its subsidiaries, including Toyota A.I. Ventures GP, L.P., and the purposes for which we use such personal information.

TRI is fueled by a diverse and inclusive community of people with unique backgrounds, education and life experiences. We are dedicated to fostering an innovative and collaborative environment by living the values that are an essential part of our culture. We believe diversity makes us stronger and are proud to provide Equal Employment Opportunity for all, without regard to an applicant’s race, color, creed, gender, gender identity or expression, sexual orientation, national origin, age, physical or mental disability, medical condition, religion, marital status, genetic information, veteran status, or any other status protected under federal, state or local laws.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Pursuant to the San Francisco Fair Chance Ordinance, we will consider qualified applicants with arrest and conviction records for employment.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

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