Job Description

Job Description

Job Description

About the University of Hawai’i Foundation:

The University of Hawaiʻi Foundation was established in 1955 to encourage private support for the University of Hawaiʻi. Today it is the central fundraising organization for the UH System and is contracted by the Board of Regents to be the sole provider of fundraising and alumni services. In addition to fundraising, the Foundation manages more than 7000 gift accounts for the benefit of the university and its students.

The UH Foundation is a private, institutionally related corporation designated as a 501(c)(3) organization by the Internal Revenue Service. It is a legally separate entity from the University of Hawaiʻi, the UH Alumni Association, and all other UH affiliates. However, the UH Foundation works closely with these organizations, as well as with others in the community, exclusively for the benefit of the university.

Our Vision

To inspire giving and partnership with the University of Hawaiʻi by fostering UH pride and passion among donors, alumni and the community.

Our Mission

To unite donors' passions with the University of Hawaiʻi's aspirations by raising philanthropic support and managing private investments to benefit UH, the people of Hawaiʻi and our future generations.

Our Values

Our values shape our relationships and guide our thinking and actions. By living our values, we build trust with our fellow employees, our donors, the university and the broader community.

Position Summary:

The Associate Director of Donor Relations (Associate Director) is a key member of the University of Hawai‘i Foundation (UH Foundation) Development team, primarily focused on donor relations and stewardship, gift administration, scholarship report, project management, communications and administrative support for the University of Hawai‘i at Mānoa Shidler College of Business. The Associate Director will steward donors so that positive and mutually beneficial relationships continue.

Based at the University of Hawai‘i at Mānoa Campus, the Associate Director may need to visit areas of the University campus, as well as locations in and around O‘ahu. The Associate Director may need to work weekends or evenings and may exceed a 40-hour work week to fulfill the demands of the position. The Associate Director must be able and willing to travel interisland or nationally upon request.

Reports to:

Director of Development, UH Mānoa (Shidler College of Business)

Unit Focus:

• Shidler College of Business, UH Mānoa

Duties & Responsibilities:

• Donor Relations and Stewardship (50%)
• Gift Administration and Scholarship Support (25%)
• Project Management, Communications and Administrative Support (25%)

• Donor Relations and Stewardship Responsibilities:
• Responsible for the smooth functioning of fundraising stewardship to include serving as a welcoming first point of contact and information center for all who contact the Development team, including donors, UH constituents and UHF colleagues, and provide information in an efficient and professional manner.
• Manage key processes including monthly pledge reminders, donor bios, Annual Report process and distribution, Endowment Report distribution, donor cards, donor surveys, and other annual mailings, in collaboration with Shidler and UH Foundation.
• Manage the entering, maintaining, and retrieving of information from the UH Foundation development database.
• Prepare stewardship correspondence, acknowledgments, giving histories, and other written communications including the gathering, assembling, and refining of materials and data.
• Manage the Shidler Development team in developing and executing individualized stewardship plans for top donors.

• Gift Administration and Scholarship Support Responsibilities:
• Assist the Shidler Development team with coordinating gift documentation requests.
• Assist with managing the annual faculty endowment review and reporting.
• Assist with managing the distribution of scholarships process, in collaboration with Shidler and UH Foundation partners.

• Project Management, Communications and Administrative Support Responsibilities:
• Assist with coordinating and executing donor recognition and scholarship events, in collaboration with Shidler and UH Foundation.
• Assist with special projects as requested including the research and preparation of donor communications, correspondence, reports, and other materials as required.
• Serve as a liaison with the Shidler Web Administrator to maintain and update donor relations pages on the Shidler website.
• Assist with other fundraising events and other responsibilities as assigned.

Job Qualifications:

• Bachelor’s degree required.
• A minimum of two years of progressive experience in non-profit organizations, especially in alumni, development, education, or membership settings, is preferred.
• Experience and demonstrated success in donor relations and developing recommendations for stewardship strategy and implementation in the organization’s program is preferred.
• Must possess a valid driver’s license as well as pass a background check including driving record upon offer of employment. A reliable mode of transportation is required.

Essential Functions:

• Ability to sit at a desk and use a computer for extended periods of time.
• Occasional standing, walking, bending, reaching, and lifting of light office items up to 25 lbs.
• Ability to operate general office equipment such as computer, printer, photocopier, scanner, phone system, etc.
• Hand-eye coordination and manual dexterity to use office equipment and handle paperwork.
• Visual acuity to read printed and electronic documents and computer screens.
• Ability to communicate verbally and in writing so others will understand.
• Hearing and speaking abilities for in-person, phone, and video conversations.

Benefits:

UHF voluntarily pays 100% of the following –

• 10% 403(b) contributions after 7 months of employment. This is automatic and NOT dependent on the employee making any contributions. PLUS, ALL contributions are 100% immediately vested!
• Term life insurance
• AD&D insurance
• Short term disability insurance
• Long term disability insurance
• Tuition reimbursement after 1 year of employment
• Employee assistance program
• Generous PTO and paid holidays

UHF voluntarily provides the following in which the company and employees share the cost –

• Health, Prescription, Dental, and Vision Insurance
• Free parking after 5 years of service

Other benefits available for empoyees to purchase –

• Medical Flexible Spending Account
• Dependent Care Flexible Spending Account
• Insurance coverages for spouse and/or children
• Critical care insurance
• Legal insurance
• Pet insurance

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